Travel Pay: Handling it Correctly 2018

How to compensate employees for the hours spent traveling on business is becoming one of the major concerns of the payroll department today. Many recent changes in federal and state wage and hour rules as well as economic pressures on employers and employees alike can create a situation that can practically invite noncompliance lawsuits—especially if the travel time results in overtime being owed to the employee. 

But it isn’t just the DOL that is interested in travel pay. The IRS also has strict regulations on when employees can be paid for travel expenses without it being considered wages. Does the company use the per diem method to reimburse employees or the accountable plan method? Or do you even need to have a method when it comes to reimbursing employees for travel expenses? 

In this webinar expert speaker Vicki Lambert will concentrate on the requirements under the Fair Labor Standards Act (FLSA) of when to pay employees for traveling. She will cover if traveling outside of the employee’s normal work hours constitutes hours worked or not. What if the employee travels overnight or all in a day’s work—which one must be paid for and why? And she will discuss the various state requirements when they differ from the federal. 



Session Highlights: 

Travel pay requirements—What you must pay for and why 

Best practices for paying travel pay correctly 

Which employees have to be paid…and when 

Payroll Compliance and travel pay issues—keeping wage and hour claims at bay 

What to do when federal and state laws conflict and handling multiple state conflict issues

How travel pay affects overtime calculations—travel pay differences for exempt and non-exempt employees 

Special circumstances that may require travel payment 

What are per diems 

When travel payments are taxable 

Accountable and non-accountable plans 



Why You Should Attend: 

This webinar discusses the rules and regulations that must be followed when paying an employee for travel pay. It includes what is travel pay, best practices for handling the payments, how it affects overtime calculations and what is required on the state level. It also discusses the requirements for taxing travel expenses under IRS rules. 



Who Should Attend: 

Payroll Professionals 

Human Resources 

Accounting Personnel 

Business Owners 

Lawmakers Attorneys, or any individual or entity that must deal with the complexities and technicalities within the payroll process 



Ask your question directly from our expert during the Q&A session following the live event.

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